Bank Accounts & Ledger Balances
Managing agency operating accounts, multi-currency ledgers, tracking credits and debits, and reconciling balances.
What is this?
Step-by-Step Guide
Add Bank Account
Navigate to Finance → Bank Accounts. Click '+ Add Account'. Enter bank name, account number, SWIFT code, and currency.
Monitor Combined Balance
The top summary card shows total combined funds across your agency accounts.
Inspect Account Ledger
Click into any bank account to view its full chronological ledger of all customer payment credits, supplier payout debits, and operational expense entries.
Field-by-Field Breakdown
Detailed definitions for every form input, why it is needed, and realistic travel agency examples.
| Field Name | What it Means & Why Needed | Example Value | Required? |
|---|---|---|---|
| Account Name | Internal descriptive label. Why: Differentiates multiple accounts at the same bank. | USD Operating Account / LKR Corporate Checking | Yes |
| Bank Name & Account Number | Financial institution and account number / IBAN. Why: Printed on client invoice footers so clients know where to send wires. | HSBC Bank (Account: 001-928471-002) | Yes |
| Running Ledger Balance | Live calculated balance (Total Credits minus Total Debits). Why: Provides immediate visibility into liquid agency cash without logging into five banking portals. | $84,250.00 USD | Optional |
Best Practices & Pro Tips
- Keep accounts in different currencies separate (e.g. have one USD account and one LKR account) to avoid confusing exchange conversions in your ledger.
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