Suppliers Directory
Directory of partner hotels, transport companies, activity vendors, DMCs, airlines, and visa suppliers.
What is this?
Step-by-Step Guide
Go to Suppliers
Click Operations → Suppliers [BETA] in the sidebar navigation.
Click '+ New Supplier'
Enter the vendor name, select category type (e.g. Hotel, Transport, DMC), and record contact info.
Record Bank Details & Currency
Add the vendor's bank name, IBAN/SWIFT, and settlement currency so finance can record payouts accurately.
Field-by-Field Breakdown
Detailed definitions for every form input, why it is needed, and realistic travel agency examples.
| Field Name | What it Means & Why Needed | Example Value | Required? |
|---|---|---|---|
| Supplier Name | Official trading or corporate name of the vendor. Why: Appears on internal cost sheets, purchase vouchers, and supplier payout ledgers. | Emirates Transport LLC / Hilton Worldwide | Yes |
| Supplier Type | Category of service provided. Why: Filters suppliers in quotation pickers (e.g. showing only transport suppliers when adding a transfer). HotelTransportActivityFlightVisaInsuranceGuideDMC | Transport | Yes |
| Contact Person & Phone | Reservation manager or account executive. Why: Enables fast communication when reconfirming bookings or resolving vouchers. | Ahmed Al-Mansoor (+971 4 200 1234) | Optional |
| Payment Terms | Credit period or settlement requirement. Why: Informs your finance team when supplier invoices become due. | 30 Days Net Credit / Full Payment upon Voucher Release | Optional |
Best Practices & Pro Tips
- Always set the supplier's currency accurately. When you record a payout in Finance → Supplier Payments, TourVilo uses this currency to reconcile balances.
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