Customer Payments & Methods
Recording client payments, verifying bank transfer slips, reconciling balances due, and tracking payment methods.
What is this?
Step-by-Step Guide
Click 'Record Payment'
From any invoice, booking, or via Finance → Payments → '+ Record Payment'.
Enter Amount & Select Bank Account
Enter amount received, pick the receiving bank account, and choose payment method.
Attach Bank Slip / Proof
Upload the bank wire receipt or payment screenshot for audit compliance.
Save Payment
TourVilo updates the invoice status (to 'Paid' if fully settled), updates booking balances, and updates the bank ledger.
Field-by-Field Breakdown
Detailed definitions for every form input, why it is needed, and realistic travel agency examples.
| Field Name | What it Means & Why Needed | Example Value | Required? |
|---|---|---|---|
| Payment Method | How the client paid. Why: Distinguishes physical cash from bank transfers and credit card gateway charges. Bank TransferCredit / Debit CardCashOnline Payment GatewayOther | Bank Transfer | Yes |
| Amount & Currency | The exact funds received. Why: Reconciles against invoice total. | $1,200.00 USD | Yes |
| Transaction Reference / Slip | Bank reference number, wire UTR code, or credit card auth code. Why: Provides proof of payment in case of bank audits or dispute inquiries. | WIRE-REF-9921448 | Optional |
| Target Bank Account | Which agency bank account or cash drawer received the money. Why: Automatically credits the live ledger balance of that specific account. | USD Corporate Account — Commercial Bank | Yes |
Best Practices & Pro Tips
- Always attach the traveler's bank wire transfer slip. Having the slip attached directly to the payment record prevents disputes between sales agents and accounting.
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